First Taglocity Experiences

Alright! Not too long ago I said I would start using Taglocity. And, of course, I promised to tell you more about my experiences using it. Well, here goes!

The strange thing is not too many people seem to be using Taglocity. At least not the people in my network. Lots of them use Xobni, as I did too. I tweated my network, searched Twitter, Googled a bit and found their isn't a whole lot of buzz on Taglocity yet. Well I guess I'll have to create some and lead the way... ;-)

Ok, now about Taglocity. As I said I really enjoy Gmail functionality. Taglocity brings this to Outlook. And it works for me. I really enjoy adding labels to my email. I still put mail in one of the 6 folders I have (of which the biggest one is 'Deleted items'). But I now also label them. This makes finding my email back much faster. And I don't have to be to anxious to put the email in the right folder.

The search speed of Taglocity is good enough. In practice I switch between Outlook search, Taglocity search and MS Desktop Search. Just depends on what nearest. What I really like about Taglocity search is the fact that it searches all my Outlook folders and archives. When you move emails to your archive it reindexes pretty quickly. The start-up time of the Taglocity search client could be quicker though. Furthermore, when I query I would expect it to search in my tags first, but default is full-text search. Filtering your search results using the labels works wonderfully. (As in most search tools, give Taglocity some time to index your mails when you start using the plugin!)

Adding tags to your emails is very easy. No explanation needed here. You can even add a tag to the email you are going to send (- this is not that easy in Gmail). It would be nice to have colored tags as Gmail has. You can also add tags to people, but I don't use it. In the search client, the tags are not in alphabetical order, for some reason.

I don't use the 'conversation viewer' often but it works and is great. (Of course you can turn on the conversation view in Outlook too, but Taglocity's feature let's you switch between the views with one mouse click. It's not or-or, but and-and.)

Relating to Xobni, Taglocity also has social network features. You get some stats saying how many emails you sent, received and cc-ed to the person. This is nice, but I don't really use it. It would be nice to have the Xobni 'schedule meeting' functionality in Taglocity.

Does Taglocity slow down Outlook? This is a very important question to me. If the plugin would slow things down, I'd quit using it right away. Up until now I don't think Taglocity slows down my computer and/or Outlook - other stuff is doing that...

Oh, and if you wondered: I'm not going back to Xobni.


  1. Some Taglocity Buzz for your reading pleasure:


    ZDNet Enterprise Alley




  2. Thanks for the links. I've read most of them. What I was really looking for is bloggers writing their experiences using Taglocity.

  3. I have been using Taglocity for a few weeks.

    I really like the interface for tagging items - it is very easy to use without constantly reaching for the mouse.

    However, searching is not working at all for me. No results are ever returned. I just opened a support ticket with the company about it.

    On a side note, I was very impressed with the nice support request feature in the software. It is very simple to turn on diagnostic logging, and then it is very easy to send a support request. I don't think I have ever seen another application handle support requests directly within the application as well as this one does.

  4. Shannon, thanks for your comment.
    Xobni has a comparable 'support request feature'. It is really nice!
    Search is not working? For me it is. I did have problems with search in the beginning, but I think I wanted to search to quickly. After the indexer had time to do his work, all is fine. Maybe try to reinstall Taglocity...?

  5. Thank you for the tip on Xobni - I had not come across this addin before, but I will definitely give it a try next week.

    As for the search in Taglocity, it is possible I haven't waited long enough for indexing to run. I've left it to run over the weekend, so hopefully by Monday I will see whether I get results. Definitely hoping it works out, since I do really like the Taglocity interface.

  6. I see that this article is already a little bit older, but I just wanted to mention my experiences with searching outlook. I never tried taglocity, but a lot of other programs and decided for Lookeen. Also a search tool that is not soo popular as other ones, but really nice and especially reliable! Maybe I am going to use taglocity some day, but at the moment I am very satisfied with the search of Lookeen, because it is really fast in indexing and searching and also a desktop search! Here is the url, if you wanna check it out:

  7. Hi Madox, Thanks for the pointer. I'm using Xobni now. It wonderful and free. Are you using the paid version of Lookeen?

  8. Yes I use the paid version of Lookeen, I think the price is ok for what you get!First I used the 14 days free trial and the bought it, because it convinced me! I really like that I can search public folders and of course that I have two things in one, desktop and pst (outlook) search!


Post a Comment

Please leave a comment! Just log in using one of the formats and if you want me to get back to you. Otherwise comment anonymously.

Popular posts

Keep the Intranet Small

Enterprise 2.0 Research

Innovation in Turbulent Times