Wednesday, October 9, 2013

What every SharePoint intranet should do? by @s2d_jamesr #congressp

Intranets have been around a long time, but not necessarily well loved. SharePoint brings huge opportunities for intranets. But new technology does not make problems go away.
So, how do we deliver SharePoint intranets that are really great? This is the question that James Robertson will answer in the 1st masterclass at the SharePoint conference 2013.

Great intranets in words
We start out with the question: what words describe great intranets? The audience says: connected, collaborative, accessible, social, information value, support daily work routines, usable, fast, mobile, task-based, updated, interactive, single-point of trust, attractive, innovative, easy to maintain and affordable.

Purposes
James goes into five purposes of intranet: content, communication, collaboration, culture and activity. James shows many examples of intranets that fulfill these purposes.

Content
We need to deliver usable and valuable information. We quite ‘good’ at this and we have way too much of this. There are intranets with 3,5 million pages.
Examples: a facilities page of the Department for Culture, Media & Sport intranet (DCMS), a page about My Employment from British American Tobacco (BAT). The BAT example also shows that good navigation is important for usable content.

Communication
The intranet is used a lot as the communication channel for global and local news. The SharePoint news features have always been horrible and are still quite horrible. James shows News Limited as an example. They use the news page to manage change. He also shows an example with targeted news, based on locations mentioned in ADS.

Collaboration
What collaboration is, is pretty clear? Document collaboration, discussion forums, etc. Shows several examples like Stockland has a SharePoint 2010 intranet with Newsgator. James mentions there are still many companies not open to putting collaboration on the homepage.

Culture
Create a beautiful intranet that engages staff. The intranet should also reflect the culture of the organization. Focus on how the intranet can communicate and cultivate the core values and business. Don’t use SharePoint out-of-the-box and pay attention to design, even if you do just a little bit of design. But useful first, beautiful second. Most people want both.

Activity
This is about integrating key tasks into the core of the intranet. E.g. SharePoint is great for building and sharing forms. And moving excel files online for sharing and collaboration.

blog comments powered by Disqus