Gartner PCC Summit 2007 (part 7)

"Sharepoint: making collaboration happen!” (by David Bennett, ISS Global Development Director, Linklaters on behalf of Microsoft) at PCC 2007 Summit.

Linklaters uses Sharepoint. Linklater is a law firm that focuses on mergers and acquisitions. It’s a global firm, 6000 people world wide, most offices around London.

2 prevailing business drivers that have enabled them to develop:
- deregulation
- technology

Basically they are a document house. 1.6 million new documents in 2006. In 2007 there will be more. 165 million emails stored in their KVS (email archiving tool).

They have centralized systems and a centralized architecture based on:
- Citrix
- Documentum
- Office
- Sharepoint

They used to use Nextstep. Now moved fully towards Microsoft.

Why collaborative work?

- one of the main reason was that now 75% of their work involves more than one office

They decided to set up a ‘Legal Desktop’ and set this up in Sharepoint (which is also their Intranet), so everybody has all the information at their fingertips.

Chose Sharepoint because of the integration with Office. They also looked at a Sun and SAP portals.

Their Sharepoint portal has basic integration into Documentum.

They have three different sites: client sites, matter sites and team sites.

They file emails with context in Documentum. Emails are dragged and dropped into Documentum. Documents are also archived there.

They also publish the Sharepoint portal in Outlook.

All financial and billing information is put in SAP. SAP is integrated into Sharepoint as well. It works both ways. You can pull up information from and put information into SAP from Sharepoint.

In 2001 they deployed instant messaging for ‘presence’ more than anything else. Everybody can see who is available, also via Sharepoint.

They also set up reporting in Sharepoint for progress monitoring etc. using the data from the underlying systems, such as SAP.

They are moving towards Sharepoint 2007, because publishing and editing in Sharepoint (from Office) is even easier. Even though SP 2007 has records management they will keep on using Documentum. They plan to archive the documents that are marked as records automatically into Documentum. Retention is also done in Documentum.


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